Position Summary
We are seeking a detail-oriented Assistant to support our work order division managing projects from planning through completion. This role works closely with the project manager, contractors, and internal teams to ensure projects are organized, documented, and delivered on schedule. Working remotely is not an option for this position. Experience in construction or home maintenance is not necessary, but is helpful. We will train the right person.
Key Responsibilities
• Provide administrative support for maintenance, and renovation projects
• Track project schedules, budgets, and milestones
• Prepare and maintain project documentation, contracts, and change orders
• Coordinate communication between project manager, vendors, and homeowners
• Process invoices, purchase orders, and project-related expenses
•Maintain accurate records in projects
•Support meetings by preparing agendas, taking notes, and tracking action items
• Accompany the Project Manager to on-site visits with vendors and homeowners as needed
Qualifications
• Strong organizational and time management skills
• Proficiency in Microsoft Office, Excel and Outlook a must
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with attention to detail
Preferred Skills
•Basic understanding of budgets, invoices, and vendor contracts
• Customer service mindset and professional demeanor
What We Offer
• Competitive salary based on experience
• Health, dental, and vision benefits
• Paid time off and holidays
Principals only. Recruiters, please don't contact this job poster.